Digital Signatures for Electronic Document Management

Organizations have invested time and money in Enterprise Content Management (ECM) and Enterprise Electronic Document Management (EDM) software systems that convert paper forms into electronic filing systems and automate the flow of documents within an organization.

Digital Signatures

Digital signature solutions (standard electronic signatures) have existed for quite some time now, yet organizations are struggling to find an easy-to-use and an easy-to-deploy digital signature solution. The lack of digital signature solutions that are simple to use and deploy often interrupts an organization's transition to a full paperless environment.

CoSign - an easy to use, trustworthy digital signature solution that allows organizations to instantly sign digitaly within an electronic document management software system - has been integrated with several Content and Electronic Document Management systems. CoSign provides a non-forgeable, easy-to-use digital signature solution that validates the electronic data (documents and transactions) without the need for a manual signature. CoSign meets and exceeds the regulations mandated by major healthcare, financial, and pharmaceutical organizations such as: HIPAA, 21 CFR Part 11, as well as others. CoSign delivers an innovative and Reliable way of implementing digital signatures within major Electronic Document Management and Content Management applications as well as native documents formats such as MS Word, Adobe-Acrobat, TIFF images, and more.

Digital-signatures are becoming a critical component in the migration to paperless. Insurance companies in their underwriting and claims settlement departments, law firms, bank loan departments, and organizations’ purchasing divisions are but a few examples of business units that create, receive, and process large amounts of documents that need to be authenticated on a daily basis and can significantly benefit from CoSign. No more printing, handling, faxing, scanning, and archiving.
CoSign has the ability to track changes made to an electronic document, providing a change control system. For example, employees in a pharmaceutical company as well as external auditors have the ability to both track a change in an operating procedure (SOP) document and indicate who approved the changes as per the requirements of the CFR 21 Part 11.

Not only does CoSign ensure data integrity and non-repudiation of transactions, but it also allows drastic cost savings and thus, a quick return on investment.

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