The digital advantage
In the pursuit of more efficient processes, organizations have invested time and money in Enterprise Content Management (ECM) and Enterprise Electronic Document Management (EDM) software systems that convert paper forms into electronic filing systems and automate the flow of documents within an organization. Organizations that work out how to get the right information to the right people in less time will win new customers, streamline operations and gain competitive advantage. Executives who seek an advantage from digital adoption are automating business processes and document management without delay, creating a business "Autobahn".
One task often ignored or delayed is turning signed documents into electronic records that can feed business processes. Companies make sizable investments to automate their business processes to accelerate growth, meet regulatory compliance, and eliminate operational inefficiencies. Still, firms continue to print out paper forms to be manually sent, signed, and stored. That's like putting stoplights on the Autobahn. It brings efficient running businesses to a grinding halt and increases operating costs.
A Better Way
Organizations that are migrating to paperless solutions such as
Content Management Systems, Electronic Document Management Software
Systems, and workflow applications solutions can now authenticate their
data and eliminate the last paper in their organization by implementing the CoSign® digital signature solution.
CoSign is a digital signature solution that takes a better approach. By embedding the standard signature technology directly into mainstream business applications, CoSign makes it easy to digitally sign transactions, documents, and records. CoSign embeds a signature record that travels with the document for every signature it captures. This Portable Signature Format (CoSign PSF™) allows anyone to seamlessly verify and retain proof of identity, intent, and document integrity without costly, complicated, or proprietary software. As a result, CoSign keeps your business running smoothly by fully automating and quickly scaling processes at a low cost with proper controls.
Signature Growth
More and more organizations are adopting digital signatures to keep
their business moving. Digital behaviors are inherent in a new
generation of distributed teams, business partners, and customers who
now expect effortless online transactions and simple sharing. These
users demand "Autobahn" speed. They like digital signatures because
they are shared as easily across an ocean as they are across a desk.
The digital signature is applied and verified in one quick step. It
limits lost time. It allows for easier collaboration through features
such as signature rules. Increasingly, digital signatures reside in the
Internet, are supported by mainstream applications and accessed from
anywhere for decades to come. By contrast, ink signatures can get
smudged, burnt, flooded, forged, and lost during shipping and storage.
Seamless Digital Signatures
A simple click. CoSign makes it easy to sign, verify, and retain digital records because the digital signature standard is already built into applications like Microsoft® Word, Excel®, SharePoint®, Outlook®, Adobe® Reader®, Acrobat®, AutoCAD®, IBM Lotus®, Oracle UCM, and Lawson M3, among others. Because of this, CoSign users simply sign with one click using familiar applications. Additionally, users can verify the record with off-the-shelf applications from most major software vendors. This speeds adoption and scaling of business processes that include digital signing as a routine practice.
A Faster Pace. CoSign accelerates the pace of doing business electronically with customers, partners, and prospects by sharing quick, easy, and secure transactions and records between firms and across geographies. CoSign is convenient and handles high-volume transactions for any size business with ease. The CoSign PSF is based on industry standards and boasts technical compatibility with a broad set of applications to guarantee electronic signature records can be easily read and verified for decades.
A Lower Cost. CoSign takes a centralized approach to deployment and administration of signature credentials. All signature keys and credentials are stored on a central server and accessed securely over the network. The software seamlessly installs under an organization's exiting user-management directories, authentication schemes, and application infrastructure reducing the cost of administration to almost nothing.
The nature of a CoSign deployment is installation and configuration, and not system integration. Therefore, CoSign typically installs in less than half a day, giving thousands of signers the ability to start digitally signing immediately. The centralized approach reduces the cost of signing and authorizing transactions and affordably completes any investment in automation. CoSign typically costs 70 percent less than alternative offerings and also lowers the costs of archiving, audits, and legal challenges. Simply put, CoSign eases the cost and burden of using digital signatures in business process automation.
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