eArchives

Digital Signatures and eArchives

Countries around the world have updated legislation to allow replacing expensive paper archives with eArchives, an electronic archiving solution, provided the original documents are digitally signed during the scanning and eArchive process. The global move toward eArchives is expected to save companies billions in expenses.

Until the recent legislation changes, companies were obliged to manage or outsource expensive physical archiving in order to comply with the requirement to present original documents during a legal dispute.

What are digital signatures?

Digital signatures (standard electronic signatures) enable organizations to seal electronically archived documents. Any changes made to these documents will be instantly visible as the seal is "broken". This means signer authenticity is guaranteed, and that accountability, data integrity and non-repudiation of documents and transactions is ensured.

CoSign with eArchives is a combined hardware / software solution:

Hardware: the tamper-proof CoSign hardware appliance enables centralized key generation, storage, and signing operations.
Software: the software component of CoSign serves to integrate the solution with various 3rd party applications (such as Microsoft Word, Excel, Outlook, Adobe Acrobat, etc) and User Management Systems (such as Active Directory).

Ready to learn more about eArchives and how they work with CoSign? Click on any of the Quick Links to the right or Contact Us Here and we’ll be happy to get you the information you need on electronic archiving.