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GeneralQ. What are Digital Signatures? Digital signatures take the concept of traditional paper-based signing and turn it into an electronic "fingerprint.” To learn more refer to our FAQ for electronic signatures. About CoSignCoSign is a digital signature solution that takes a better approach. By embedding the standard signature technology directly into mainstream business applications, CoSign makes it easy to digitally sign transactions, documents, and records. CoSign embeds a signature record that travels with the document for every signature it captures. This Portable Signature Format (CoSign PSF™) allows anyone to seamlessly verify and retain proof of identity, intent, and document integrity without costly, complicated, or proprietary software. CoSign makes it easy to sign, verify, and retain digital records because the digital signature standard is already built into applications like Microsoft® Word, Excel®, SharePoint®, Outlook®, Adobe® Reader®, Acrobat®, AutoCAD®, IBM Lotus®, Oracle UCM, and Lawson M3, among others. Because of this, CoSign users simply sign with one click of the mouse using familiar applications. Furthermore, users and third parties can verify the record with off-the-shelf applications from most major software vendors. This speeds adoption and the scaling of business processes that include digital signing as a routine practice. CoSign, based on PKI technology, guarantees signer authenticity, data integrity, and non-repudiation of documents and transactions. ARX’s patented technologies have changed the entire behavior of the PKI environment with the advent of CoSign – a PKI-based digital-signature solution that is not only simple-to-use and easy to manage but also cost-effective. The CoSign digital signature solution is available in two offerings – CoSign Central, which is suitable for medium to very large deployments and CoSign Desktop, which is designed for a small number of signers. The CoSign Central solution includes a tamper-proof hardware appliance for centralized key generation, storage and signing operations, while consisting of software components for integration with various 3rd party applications (such as Microsoft Office) and User Management Systems (such as Active Directory). The CoSign Desktop solution utilizes a software token (or USB token) that contains the Private Key of the user, maintaining all of the necessary elements locally with the user. While both CoSign Desktop and CoSign Central include a hardware element, they also both consist of software components for integration with various 3rd party applications. The following are some of the features that set CoSign apart:
Q. How do I sign a digital signature on Word documents? In Microsoft Word, for example:
Note: CoSign allows multiple users to sign a single document, for example, in workflow processes. Simply right-click the signature and choose the “Validate” option. Validating the digital signature enables the recipient to authenticate the identity of the signer and view the reason, date and time of the signature. Validation guarantees the signed document was not tampered with and/or modified, ensuring the signer was a valid employee, for example, at the time of signing the document. CoSign allows receiving parties to validate signatures without requiring software installation. For example, digital signatures always require proprietary software to validate signatures. Note: Validating a signature varies slightly according to the application and its version.
* Signing with Adobe Reader is enabled using Adobe LiveCycle Reader Extensions ES. For more information on Adobe LiveCycle Reader Extensions ES, please click here. CoSign supports the following User Management Systems:
Business CaseQ. What are the main benefits to companies implementing CoSign digital signatures? Seals documents - provides evidence of user authenticity and guarantees data integrity and non-repudiation of the transaction. CoSign enables users in the organization to easily protect and monitor their documents and transactions. Automates Business Processes - Eliminates the inefficiencies and significant costs of printing, handling, mailing, scanning and archiving paper documents. CoSign allows organizations to conclude transactions electronically, cut down on paper-based processes, and save costs. Organizations can boost employee productivity and increase customer satisfaction. Simple-to-Use and Quick ROI – CoSign is an “all in one”, simple to install and manage PKI-based digital signature appliance that ensures immediate ROI. CoSign easily integrates within the organization user management system, eliminating any additional hardware costs. Legal Compliance - CoSign protects businesses in courts of law and will not be questioned for compliance. CoSign digital signatures carry legal significance allowing organizations to comply with regulations worldwide such as: 21 CFR Part 11, HIPAA, E-Sign (Electronic Signature in Global and national Commerce Act), EU Directive and VAT Directive. Calculate your savings with our ROI digital signature calculator. TechnologyQ. How does CoSign compare with traditional PKI solutions?
Traditional PKI-based solutions are some of the most expensive and difficult solutions to deploy. With so many components in a PKI environment, the Certificate Authority (CA), the key-storage device (hardware or software), the management application and the signing applications (workflow application, ERP, mail, or any other application), integration is a complex, long, and prohibitive process. ARX's vision is to make PKI affordable and easy-to-use for all companies, large and small. ARX, with its patented technologies, has changed the PKI environment, by designing CoSign, a simple-to-use and cost-effective digital signature solution. CoSign is quick to deploy and offers ALL the components of a digital-signature solution. CoSign solves complex deployment problems and dramatically reduces the TCO (Total Cost of Ownership) of deploying digital signatures. For those organizations with a higher number of signers, CoSign Central enables new users to automatically enroll in the PKI system (i.e., it creates the keys, issues certificates and renews them), ensuring the system is always simple and easy-to-use. Organizations have the option to manage their users either inside CoSign or through MS Active Directory and Novel NDS. CoSign offers an “out of the box” digital signature solution for major applications such as Microsoft Word and other major applications such as Corel WordPerfect and Adobe Acrobat. CoSign offers a simple Signature API (SAPI) which ensures quick and convenient integration with 3rd parties or self-developed applications. CoSign can work with any DM, ECM, workflow, or similar system by working “side-by-side” and signing at the applications level - checking the document out, signing it through the application (e.g., Word signing), and checking the signed document back in. If closer integration is required (e.g., the ability to sign a document without opening the application, or a user indication on how many signatures each file has) then integration with CoSign through SAPI is required. ComplianceQ. Does CoSign comply with digital signature regulations? For many organizations, it is critical to protect their data at all times with PKI-based methods that meet the toughest regulations. CoSign complies the most stringent regulations recognized worldwide, allowing organizations to take advantage of this built-in capability and meet these regulations. CoSign adheres to the digital signature and data-integrity requirements of the following regulations and standards:
Read legal opinions, describing how CoSign complies with the EU Directive. CoSign Central has been self-qualified by ARX as a SSCD. The Common Criteria SSCD validation provides compliance with the EU Electronic Signature Directives (European Union Directive 1999/93/EC on Electronic Signature). Read a legal opinion about CoSign. Please contact us with any questions you may have regarding the compatibility of CoSign’s digital signature for Word and other applications. Read more about what a digital signature is at the general FAQ. Try the free demo of CoSign online!  Back to Top
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Products CoSign Electronic Signatures CoSign Electronic Signatures FAQ
Products CoSign Electronic Signatures CoSign Electronic Signatures FAQ
