CoSign Digital Signatures for Engineering
"New Flyer was looking to implement an end-to-end digital sign-off process to keep up with its high pressure engineering and manufacturing environment. CoSign’s electronic signatures allow our engineers to electronically add their signature and professional seal to CAD, Microsoft Word, Excel, and Adobe PDF documents, significantly enhancing our processes; reducing paper, scanning and labor costs."
- David Fraser, New Flyer Industries CAD Systems Manager
Electronic documents used during the design, bidding and construction processes:
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Request for Proposal (RFP) |
Digital signatures seamlessly integrate into engineering documentation, keeping your business moving without losing control.
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Contracts and Agreements |
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Record of Surveys |
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Site Analysis Reports |
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Bidding Process |
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Application for Payment |
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Engineering Drawings and Specifications |
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Billing Invoices |
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Submittal Processes |
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Meeting Minutes |
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Engineering Change Notices (ECNs) |
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Engineering Change Orders (ECOs) |
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Shop Drawings |
Today's Challenge
Engineers, project managers, and CIO’s know that today’s process for reviewing, approving, and archiving paper-based engineering documentation consumes a tremendous amount of time and money (examples of these types of documents are provided on the right). As a result, electronic documents are increasingly used in multiple phases of the business process, from bidding and design through project completion.
However, all too often, when preparing to sign electronic documentation, an engineer prints a hard copy original, physically routes the original for signatures across multiple office locations, and then ships the document back to the project team to be scanned into a document management system. The scenario requires the organization to store and maintain both a signed paper-based copy as well as an unsigned electronic copy.
Applying a hand-written signature to printed electronic files extends project schedules and increases budgets. Additionally, the costs associated with archiving and auditing paper documentation significantly increase an organization's overhead.
A Digital Signature Solution for Engineering Organizations
CoSign® makes it easy to digitally sign documents and drawings by embedding the standard signature technology directly into mainstream business applications. CoSign produces a signature record for every signature it captures. This Portable Signature Format (CoSign PSF™) allows anyone to seamlessly verify and retain proof of identity, intent, and document integrity without costly, complicated, or proprietary software. CoSign keeps your business running smoothly by fully automating and quickly scaling processes at a low cost and with proper controls.
Sample of firms using digital signatures:
| » | Kimley-Horn and Associates, Inc. |
| » | Honda North American Engineering Group |
| » | Terracon Consultants, Inc. |
| » | New Flyer |
| » | Total Petrochemicals |
| » | Sherritt International Corporation |
| » | Souther Star Central Gas Pipeline |
| » | Johnson Engineering |
| » | Braun Intertec |
| » | Puerto Rico Highway Transportation Authority |
How Do CoSign Digital Signatures Improve Business Processes?
| » | Accelerate business processes. Because the CoSign PSF is a self-contained, portable, and embedded signature record, signed documents and drawings can be easily routed through and between organizations. |
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| » | Lower costs. CoSign allows users to reduce costs associated with authorizing and signing documentation. It also reduces the costs and quality challenges associated with archiving, audits, and legal requirements. By reducing costs associated with traditional paper-based processes (i.e., paper, printing, ink, scanning, faxing, postage, and processing time), organizations realize a quick Return on Investment (ROI). |
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| » | Eliminate vendor lock-in. By using a standards-based digital signature technology, CoSign transforms signed documents into portable electronic records that are maintained in a non-proprietary format. This allows third-party document recipients to easily verify signatures in commonly used applications (e.g., Microsoft® Word, Excel®, Outlook®, PDF®, TIFF, AutoCAD®, InfoPath®, and many more) without costly, complicated, or proprietary software. |
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| » | Legal and regulatory compliance. CoSign enables organizations to comply with regulations worldwide, including: FDA Title 21 CFR Part 11, HIPAA, US E-Sign (Electronic Signatures in Global and National Commerce Act), EU Directive for Electronic Signatures, and the EU’s VAT Directive. |
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| » | Document integrity. CoSign seals documents digitally, verifying the document has not been altered after signing, providing proof of the signer's identity, intent, and document integrity over the life of the document record. |
Seamless Digital Signatures
| » | A Simple Clich. Easy to sign, retain, and verify digital documents using business applications. |
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| » | A Faster Page. Accelerate the pace of doing business with a customer, partner, or prospect. |
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| » | A Lower Cost. Ease the cost and burden of using digital signatures in business process automation. |
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