E-Signatures for Sitrof Technologies

An Electronic Signature Turnkey Solution for Document Management

CoSign® enables Xerox DocuShare Compliance Module users to quickly and easily add standards-based electronic signatures (digital signatures) to their document and records-management environment. With CoSign, users can sign and seal documents and forms within their document-management solution, route documents to be electronically signed in their workflow system, comply with regulations calling for the protection of documents, and much more.

Why standards-based electronic signatures?

Go paperless - Companies are no longer required to print documents for signing, faxing, and archiving. With CoSign, companies realize a truly paperless work environment.

Expedite processes – There is no longer a need for mailing and faxing documents to multiple locations for handwritten signatures. Document management systems can now route documents to the appropriate users for signing with CoSign. By utilizing CoSign's support for multiple signatures, the approvals process can be reduced from days or weeks to a matter of minutes.

Non-repudiation – CoSign seals documents electronically providing evidence of the signer’s authenticity, guaranteeing data integrity, and providing non-repudiation.
Seal documents with a forge-resistant signature - CoSign’s signatures are resistant against fraud and cannot be tampered with, without easy detection.

Industry-proven standard - Standards-based electronic signatures allow third-party document recipients to easily verify signatures in commonly used applications, e.g., Adobe Reader®, Microsoft Word®, without having to install any additional software.

Legal compliance - CoSign enables Xerox DocuShare Compliance Module users to comply with regulations worldwide, including: FDA Title 21 CFR Part 11, HIPPA, US E-Sign (Electronic Signatures in Global & National Commerce Act), EU Directive for Electronic Signatures, and the EU’s VAT Directive.

Why CoSign?

Electronic signatures within a Xerox DocuShare Compliance Module Environment

A typical example of the use of electronic signatures within a Xerox DocuShare solution is when a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to the various signers. Each signer receives an e-mail with a URL pointing to the document. The signers can now check-out the document and sign it. Once the document has been signed by all signers, the originator/owner of the document is notified the signing process is complete

CoSign Electronic signatures are seamlessly integrated in Xerox DocuShare