Digital Signatures for Oracle Universal Content Management (UCM)
A Digital Signature Solution for Oracle UCM
CoSign® enables users to quickly and easily add digital signatures (standard electronic signatures) to their Oracle UCM environment. With CoSign, users can sign and seal documents within Oracle UCM, route documents for digital signing within the workflow, comply with regulations calling for the protection of documents, and much more.
Why Digital Signatures?
Expedite Processes –There is no longer a need for mailing and faxing documents to multiple locations for handwritten signatures. Oracle UCM can now route documents to the appropriate users for digital signing with CoSign. By utilizing CoSign's support for multiple signatures, the approvals process can be reduced from days or weeks to a matter of minutes.
Save Costs – By reducing costs associated with traditional paper-based processes (i.e., paper, printing, ink, scanning, faxing, postage, and processing time), organizations realize a quick Return on Investment (ROI) with CoSign.
Go Green – Companies are no longer required to print documents for signing, faxing, and archiving. With CoSign, these companies not only save financially, they alleviate their organization's demands on the natural resources affected by paper usage.
Legal Compliance – CoSign enables organizations to comply with regulations worldwide, including: FDA Title 21 CFR Part 11, HIPAA, US E-Sign (Electronic Signatures in Global & National Commerce Act), EU Directive for Electronic Signatures, and the EU’s VAT Directive.
Seal documents with a tamper-resistant signature – CoSign’s signatures are resistant to forgery and cannot be tampered with, without easy detection.
Document Integrity – CoSign seals documents digitally, guaranteeing the document has not been altered after signing.
Industry-Proven Standard – Digital signatures allow third-party document recipients to easily verify signatures in commonly used applications (e.g., Adobe Reader®, Microsoft Word®) without having to install any additional software.
Digital Signatures for Oracle UCM
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Workflow - Add single or multiple signatures to approve documents and processes. |
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Records management - Sign and seal records to ensure their integrity. |
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Version Control - Documents must be checked-out to make revisions; revisions are tracked. |
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Audit Trail - Centralized log for all signature transactions. |
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Capture - Add signatures to incoming documents and faxes. |
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Deliver - Sign outgoing documents and faxes. |
Why CoSign?
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Tailored for Oracle UCM - Integration out-of-the-box |
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Worldwide Verifiable signatures - With CoSign, third-party document recipients can verify signatures without installing additional software. |
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Graphical Signatures - Users can add a digitized image of their handwritten signature. |
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Application support - CoSign works with commonly used applications (e.g., Adobe Reader®, Microsoft® Word & Excel®, and many more). |
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Quick ROI - Reduce paper-related costs; expedite business processes. |
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Reduce Risks - Ensure data integrity for sensitive documents; meet legal & regulatory requirements. |
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Highly Scalable - CoSign’s architecture can support 1000's of users. |
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... and then some - Using SAPI, CoSign’s API, you can tailor CoSign to your needs. |
Digital Signatures within Oracle UCM
A typical example of digital signature use within Oracle UCM is a situation in which a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to the various signers. Each signer receives an e-mail with a URL pointing to the document. The signers then check-out the document, read and sign it. Once the document has been signed by each individual, the originator/owner of the document is notified that the signing process is complete.
Figure 1: Digital signatures seamlessly integrated in Oracle UCM
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