Electronic Signatures for Human Resources

HR companies around the world have found that digitally signing electronic HR forms eliminates the need to print, fax or courier, then manually archive paper documents, driving down costs and speeding up business processes.

Elsewhere, in the US, for example, legislation has also played a role in the proliferation of electronic signatures within the HR industry. The move to comply with US Public Law 108-390 by HR and PEO organizations has resulted in a migration to electronic document systems and a demand for electronic signature solutions.

US Public Law 108-390 requires employers to verify the legality of all employees who work in the US by completing Federal Form I-9. The Law also encourages the use of electronic signatures.

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Typical uses for Electronic Signatures
Benefits of Electronic Signatures
Regulations & Electronic Signatures
What are Electronic Signatures?
What is CoSign?
CoSign Features

In addition to cost and time savings,
the solution gives us a competitive advantage

Nancy Kim,
MAXIMUS

vert Typical uses for Electronic Signatures in Human Resources

»	Marrying personnel on-bording processes with talent management applications;
»	Recruitment;
»	Regulatory Compliance;
»	Paperless operations;
»	Marketing, sales, and more.

Benefits of Electronic Signatures for Human Resources

»	Signing & Sealing electronic documents.
»	Expediting business processes.
»	Reducing Costs.
»	Increasing security.

Human Resources Regulations & Electronic Signatures

US Public Law 108-390 went into effect in April 2005, requiring employers to verify the legality of all employees who work in the US using Federal Form I-9, which in fact also encourages the use of electronic signatures and records for Form I-9s.

Electronic signatures, based on a mature & proven PKI (Public Key Infrastructure) technology, are the best means to protect the integrity of information in compliance with laws asking companies “to corroborate that electronic protected information has not been altered or destroyed in an unauthorized manner”.

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What are Electronic Signatures?

Electronic signatures transport traditional paper-based signatures into the digital realm, enabling organizations to guarantee signer authenticity, accountability, data integrity and the non-repudiation of documents and transactions.

What is CoSign?

CoSign is an appliance that offers a turn-key electronic signature, creating a strong seal for documents & data, provides signer authentication and eliminates the need for paper and its related costs.

CoSign Features

»	Quick deployment.
»	Zero management solution by utilizing a centralized approach to signing, key storage & management (eliminates the need for Smart Cards, USB Tokens etc.).
»	Data-integrity; Non-repudiation; Signer's authentication.
»	Graphical (wet) signatures.
»	Transportability.
»	Out of the box support for Word, Excel, Adobe Acrobat, InfoPath, and more.