Digital Signatures for the Healthcare Industry

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Electronic signatures are being adopted throughout the healthcare industry in compliance with calls by regulatory bodies to ensure the integrity of electronic data, documents & processes and to ensure patient safety. In addition, physicians, nurses, health plan providers and others in the healthcare industry are often buried under tons of paper. The resultant workflow inefficiencies and cost concerns are driving the healthcare industry towards greater reliance on electronic records and processes which in turn require electronic signatures.

Typical uses for Electronic Signatures
Benefits of Electronic Signatures
Transportability
Regulations & Electronic Signatures
What are Electronic Signatures?
What is CoSign?
CoSign Features

The Imaging Center transitioned
to a paperless reporting process

Jan Greiwe,
The Imaging Center

Selected Clients and Partners

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Typical uses for Electronic Signatures in healthcare

»	Patient consent forms
»	Clinical orders
»	Health records (reports etc.)
»	Prescription for drugs
»	Lab reports
»	Doctor orders
»	Clinical evaluations, and more

Benefits of Electronic Signatures for Healthcare

»	Never have to question the authenticity of records or the identity of the signer
»	Eliminate the risk of data theft and forgery
»	Add both electronic and graphical (wet) signatures to a document
»	Meet regulatory compliance

Transportability

Without transportability, electronic documents can be created and emailed, but the signature does not travel with the document outside of an organization. Electronic Signatures are embedded within the signed documents, which means that you keep sending the document as you did before, but now it includes the signature, just like you’re used to when using handwritten signatures.

Healthcare Regulations & Electronic Signatures

HIPAA (Health Insurance Portability and Accountability Act 1996) strongly recommends organizations authenticate and manage digital identities to protect the confidentiality and integrity of personal health information both on and offline.

Electronic signatures based on a mature & proven PKI (Public Key Infrastructure) technology are the best means to protect the integrity of information.

And indeed HIPAA requires the protection of integrity “to corroborate that electronically protected health information has not been altered or destroyed in an unauthorized manner”.

What are Electronic Signatures?

Electronic signatures take the concept of traditional paper-based signing and turn it into a electronic "fingerprint". This "fingerprint", or coded message, is unique to both the document and the signer.

The electronic signature ensures the signer is indeed the originator of the message. Any changes made to the document after it was signed invalidate the signature, thereby protecting against forgery. Electronic signatures help organizations sustain signer authenticity, accountability, data integrity and non-repudiation of documents and transactions.

What is CoSign?

CoSign is an appliance that offers a turn-key electronic signature, creating a strong seal for documents & data, provides signer authentication and eliminates the need for paper and its related costs.

CoSign Features

»	Quick deployment
»	Zero management solution by utilizing a centralized approach to signing, key storage & management (eliminates the need for Smart Cards, USB Tokens etc.)
»	Data-integrity; Non-repudiation; Signer's authentication.
»	Graphical (wet) signatures.
»	Transportability.
»	Out of the box support for Word, Excel, Adobe Acrobat, InfoPath, and more.