Selected Clients and Partners
Typical Uses of Digital Signatures in the Healthcare Industry
Digital Signatures and Compliance with Healthcare Industry Regulations
What are digital signatures?
What is CoSign?
CoSign Business Benefits for Healthcare Organizations
CoSign Features
Typical uses of Digital Signatures in the Healthcare Industry
» Patient consent forms
» Clinical orders
» Health records (reports, etc.)
» Prescription for drugs
» Lab reports
» Doctor orders
» Clinical evaluations, and more
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Digital Signatures and Compliance with Healthcare Industry Regulations
Enacted in 1996 by the US Congress for the healthcare industry, HIPAA (the Health Insurance Portability and Accountability Act 1996) details the requirements for correctly managing communications containing protected health information, which are transmitted electronically over open networks. HIPAA calls for ensuring document confidentiality, integrity, and compliance with HIPAA throughout the organization.
HIPAA strongly recommends organizations authenticate and manage digital identities to protect the confidentiality and integrity of personal health information both on and offline. Electronic signatures based on a mature & proven PKI (Public Key Infrastructure) technology are the best means to protect the integrity of information. In fact, HIPAA requires the protection of integrity “to corroborate that electronically protected health information has not been altered or destroyed in an unauthorized manner”.
The CoSign digital signature solution enables compliance with two of the main provisions in HIPAA (the Privacy and Security Regulations). These two regulations address the release of individually identifiable Personal Health Information (PHI) and how the electronic information used by the healthcare industry should be stored, transferred, and used. For more information on how the CoSign digital signature solution allow organizations to comply with HIPAA, click here .
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What are digital signatures?
Digital signatures (standard electronic signatures) take the concept of
traditional paper-based signing and turn it into an electronic
"fingerprint.” This "fingerprint,” or coded message, is unique to both
the document and the signer and binds both of them together. The
digital signature ensures the authenticity of the signer. Any changes
made to the document after it is signed invalidate the signature,
thereby protecting against signature forgery and information tampering.
Digital signatures help organizations sustain signer authenticity,
accountability, data integrity and non-repudiation of electronic
documents and forms.
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What is CoSign?
CoSign makes it easy to digitally sign documents and drawings by
embedding the standard signature technology directly into mainstream
business applications. CoSign produces a signature record for every
signature it captures. This Portable Signature Format (CoSign PSF™)
allows anyone to seamlessly verify and retain proof of identity,
intent, and document integrity without costly, complicated, or
proprietary software. CoSign keeps your business running smoothly by
fully automating and quickly scaling processes at a low cost and with
proper controls.
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CoSign Digital Signature Solution Business Benefits for Healthcare Organizations
Accelerated Business. CoSign accelerates the pace of doing business
electronically with customers, partners, and prospects by sharing
quick, easy, and secure transactions and records between firms and
across geographies. CoSign is convenient and handles high-volume
transactions for any size business with ease. The CoSign PSF is based
on industry standards and boasts technical compatibility with a broad
set of applications to guarantee electronic signature records can be
easily read and verified for decades.
Lower Costs. CoSign allows users to reduce costs associated with
authorizing and signing documentation. It also reduces the costs and
quality challenges associated with archiving, audits, and legal
requirements. By reducing costs associated with traditional paper-based
processes (i.e., paper, printing, ink, scanning, faxing, postage, and
processing time), organizations realize a quick Return on Investment
(ROI).
A Simple Click. CoSign makes it easy to sign, verify, and retain
digital records because the digital signature standard is already built
into applications like Microsoft® Word, Excel®, SharePoint®, Outlook®,
Adobe® Reader®, Acrobat®, AutoCAD®, IBM Lotus®, Oracle UCM, and Lawson
M3, among others. Because of this, CoSign users simply sign with one
click using familiar applications.
No Vendor Lock-In. By using a standards-based digital signature
technology, CoSign digital signatures transform signed documents into
portable electronic records that are maintained in a non-proprietary
format. This allows third-party document recipients to easily verify
signatures in commonly used applications without costly, complicated,
or proprietary software.
Document Integrity. CoSign seals documents digitally, verifying the
document has not been altered after signing, providing proof of the
signer's identity, intent, and document integrity over the life of the
document record.
Legal and Regulatory Compliance. CoSign digital signatures enable
organizations to comply with regulations worldwide, including: FDA
Title 21 CFR Part 11, HIPAA, US E-Sign (Electronic Signatures in Global
and National Commerce Act), EU Directive for Electronic Signatures, and
the EU’s VAT Directive.
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CoSign Features
Graphical signatures
- Before the document is sealed, CoSign will add the user’s graphical
signature (wet-signature). This enables a smooth transition from
“rational” signatures to an electronic system.
Multiple signatures - Allows for multiple digital signatures on the same document.
Batch (bulk) signing
–With high throughput, CoSign can digitally sign millions of documents;
making it an ideal solution for bulk signing needs such as eInvoicing
& eArchiving.
Extensive 3rd party application support – Works with many standard applications including Microsoft Word, Excel, Adobe Acrobat and many more.
Sign any document type
– Using OmniSign you can add digital signatures to any document type;
even a proprietary format. OmniSign will convert any document into a
signed PDF file.
Synchronizes with standard user management systems – The CoSign digital signature solution will work within your existing infrastructure, and is easy to use and manage.
Scalability – Scalable from a few signers to several million users, and will work in your existing authentication environment.
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