CoSign Digital Signatures for Human Resources

• Improved operational efficiency, reduced cycle time, and eliminated costs;
• Mitigated risk, ensured compliance, data quality, and long-term file retention;
• Increased competitiveness and service levels

• Need to sign and send compliant records throughout an organization
• Have formal authorization processes that require documentation
• Need to route documents requiring authorizations across multiple sites
• Wish to remain paperless for credentialing, information release requests, and other back office activities.

• Applications
• I-9 forms
• Federal tax forms
• State tax forms
• Notification of Consumer Report & Background Information
• New employee information sheets
• Employment at Will forms
• Employee performance appraisals
• Form W-4
  Work Employment Tax Credit form
• Form 8850
• Employee handbook form
• Employee Benefit Changes
• Employee On-Boarding Documents
• Employee Time Sheets
• Employee Training Acknowledgements
• Periodic Forms
• Performance Reviews
• Insurance Claims

Paper signatures cost money and cause delays and inefficiencies. It is estimated that each wet signature costs an organization $6.50 in associated expenses: paper, printing, signing, scanning, routing, archiving and replacing lost or misplaced files (Pfizer estimates this cost at $30). Based on actual log data of ARX's customers, the average authorized signer signs over 500 documents per year, bringing the annual paper-based costs per signer to over $3,000. The figure is much higher for organizations with multiple locations and/or field staff that need to submit formal reports or contracts.

The CoSign digital signature solution eliminates these costs through a simple, scalable and quick-to-deploy solution. CoSign makes it easy to digitally sign all standard file formats by embedding the digital signature directly into the document and sealing it. CoSign digital signatures include graphical signatures, multiple signatures per document, and enable compliance.

Calculate the return on investment of implementing digital signatures in your organization by downloading our digital signature ROI whitepaper and Excel spreadsheet.