CoSign Digital Signatures for AEC - Regulatory Compliance

1. Unique to the person using it
2. Capable of verification
3. Under the sole control of the person using it
4. Linked to a document in such a manner that the digital signature is invalidated if any data in the document is changed.”

"An electronic image of a signature may be used on the seal if the registrant or the owner of the documents retains an original copy of the documents, accessible for later reference, that has either

1. an original hand signature over the seal; or
2. software in place that will automatically remove or modify the electronic image of the signature if the document is modified.”

1. Unique to the person using it.
2. Capable of verification.
3. Under the sole control of the person using it.
4. Linked to a document in such a manner that the electronic signature is invalidated if any data in the document are changed.”

1. A unique signature; 
2. Capability to verify the source; 
3. Sole control by the person using it; and
4. A link to the document in such a manner that the digital signature is invalidated if any data in the document is changed.”

1. Unique to the person using it;
2. Capable of verification;
3. Under the sole control of the person using it;
4. Linked to a document in such a manner that the electronic signature is invalidated if any data in the document are changed.”

Digital signatures are being adopted, but the rules of the state have not been formally updated to accept them as of August 2011.

1. It is a unique identification of the licensee;
2. It is verifiable;
3. It is under the licensee’s direct and exclusive control;
4. It is linked to the electronic document in such a manner that causes changes to be easily determined and visually displayed if any data in the electronic document file is changed subsequent to the electronic signature having been affixed to the electronic document;
5. An attempt to change the electronic document after the electronic signature is affixed shall cause the electronic signature to be removed or altered significantly enough to invalidate the electronic signature; and
6. If the electronic document is to be electronically transmitted, the electronic document is converted to a read-only format.”

1. an original manual signature of the licensee who applied it; or
2. a digital signature, which has an electronic authentication process attached or logically associated with an electronic document, and must be:
1. unique to the person using it;
2. capable of verification;
3. under the sole control of the person using it; and
4. linked to a document in such a manner that the digital signature is invalidated if any data in the document is changed.

1. Files are electronically locked to prevent changes to any document that has had an electronic seal and signature applied.
2. Secure encryption methods are in place to prevent copying, transferring, or removing the seal and signature and to prevent changes to the electronic drawings once submitted.
3. The electronic signature may only be applied by the licensee in responsible charge of the work.
4. Any licensee who does not believe adequate protections are in place to prevent fraud or misuse of the electronic signature is not required to use an electronic signature.”

1. Unique to the person using it
2. Under the sole control of the licensee using it
3. Linked to a document in such a manner that the digital identification is invalidated if any data in the document is changed.”

1. Unique to the licensee using it;
2. Capable of verification;
3. Under the sole control of the licensee; and
4. Linked to a document in such a manner that the digital signature is invalidated if any data in the document is changed.”

1. Unique to the person using it;
2. Capable of verification; and
3. Under the sole responsibility and control of the licensee affixing it.
1. A scanned image or other reproduction of an original signature may be used in lieu of an original signature or digital signature if accompanied by an original handwritten date.
2. A digital signature having an electronic authentication process attached to or logically associated with the electronic document may also be used and does not need to include the handwritten date, but must be dated. In this instance, the digital signature shall be linked to a document in such a manner that the data in the document can be verified as being unaltered since the time that the digital signature was affixed.”

1. Unique to the registrant using it; and
2. Capable of verification; and
3. Under the sole control of the registrant using it; and
4. Linked to a document in such a manner that the digital signature is invalidated if any data in the document is changed.”

1. Unique to the person using it;
2. Capable of verification;
3. Under the sole control of the person using it; and
4. Linked to a document in such a manner that the digital signature is invalidated if any data in the document is changed.”

“An electronic seal, signature and date are permitted to be used in lieu of an original seal, signature and date when the following criteria, and all other requirements of this section, are met:

1. It is a unique identification of the professional;
2. It is verifiable; and
3. It is under the professional’s direct control.”

1. Unique to the licensee using it;
2. Capable of independent verification;
3. Under the exclusive control of the licensee using it;
4. Linked to a document in such a manner that the digital identification is invalidated if any data in the document is changed.”