Digital Signatures for Document Management

CoSign® makes it easy to digitally sign transactions, documents and records by embedding the standard digital signature technology directly into mainstream business applications. CoSign produces a digital signature record for every signature it captures. This Portable Signature Format (CoSign PSF™) allows anyone to seamlessly verify and retain proof of identity, intent, and document integrity without costly, complicated, or proprietary software. CoSign keeps your business running smoothly by fully automating and quickly scaling processes at a low cost and with proper controls.

• Accelerate Business. Because CoSign PSF is a self-contained, portable, and embedded digital signature record, digitally signed documents can be easily routed through and between organizations. Documents signed with CoSign can be examined rapidly with no need for time-consuming manual routing of physical documents.
• Lower Costs. CoSign's digital signature software allows users to reduce costs associated with authorizing and signing documentation. It also reduces the costs and quality challenges associated with archiving, audits, and legal requirements. By reducing costs associated with traditional paper-based processes (i.e., paper, printing, ink, scanning, faxing, postage, and processing time), organizations realize a quick Return on Investment (ROI).
• Eliminate Vendor Lock-in. By using a standards-based digital signature technology, CoSign transforms signed documents into portable electronic records that are maintained in a non-proprietary format. This allows third-party document recipients to easily verify signatures in commonly used applications (e.g., Microsoft® Word, Excel®, SharePoint® Outlook® , Adobe® Reader®, Acrobat®, TIFF, AutoCAD®, InfoPath®, and many more) without costly, complicated, or proprietary software.
• Legal and Regulatory Compliance. CoSign enables organizations to comply with regulations worldwide , including: FDA Title 21 CFR Part 11 , HIPAA, US E-Sign (Electronic Signatures in Global and National Commerce Act), EU Directive for Electronic Signatures, the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and the EU’s VAT Directive.
• Document Integrity. CoSign seals documents digitally, verifying the document has not been altered after signing, providing proof of the signer's identity, intent, and document integrity over the life of the document record.

• A Simple Click. Easy to sign, retain, and verify digital documents using business applications.
• A Faster Pace. Accelerate the pace of doing business with a customer, partner, or prospect. 
• A Lower Cost. Ease the cost and burden of using digital signatures in business process automation.

A typical example of digital signature use within a Document Management System is a situation in which a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to the various signers. Each signer receives an e-mail with a URL pointing to the document. The signers then check-out the document, read and sign it. Once the document has been signed by each individual, the originator/owner of the document is notified that the digital signing process is complete. Furthermore, digitally signed documents can be examined for proof of the signer’s identity, intent, and record integrity without costly, complicated, or proprietary software.