Digital Signatures for Laserfiche

“We are very pleased that ARX, who make a truly excellent digital signature solution, have already announced compatibility with our new system.”      - Alex Wilson, Laserfiche PDP Manager

• Accelerate Business. Because CoSign PSF is a self-contained, portable, and embedded digital signature record, digitally signed documents can be easily routed through and between organizations. Documents signed with CoSign can be examined rapidly with no need for time-consuming manual routing of physical documents.
• Lower Costs. CoSign's digital signature software allows users to reduce costs associated with authorizing and signing documentation. It also reduces the costs and quality challenges associated with archiving, audits, and legal requirements. By reducing costs associated with traditional paper-based processes (i.e., paper, printing, ink, scanning, faxing, postage, and processing time), organizations realize a quick Return on Investment (ROI).
• Eliminate Vendor Lock-in. By using a standards-based digital signature technology, CoSign transforms signed documents into portable electronic records that are maintained in a non-proprietary format. This allows third-party document recipients to easily verify signatures in commonly used applications (e.g., Microsoft® Word, Excel®, SharePoint® Outlook® , Adobe® Reader®, Acrobat®, TIFF, AutoCAD®, InfoPath®, and many more) without costly, complicated, or proprietary software.
• Legal and Regulatory Compliance. CoSign enables organizations to comply with regulations worldwide , including: FDA Title 21 CFR Part 11 , HIPAA, US E-Sign (Electronic Signatures in Global and National Commerce Act), EU Directive for Electronic Signatures, the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and the EU’s VAT Directive.
• Document Integrity. CoSign seals documents digitally, verifying the document has not been altered after signing, providing proof of the signer's identity, intent, and document integrity over the life of the document record.

A typical example of digital signature use within Records Management System is a situation in which a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to the various signers. Each signer receives an e-mail with a URL pointing to the document. The signers then check-out the document, read and sign it. Once the document has been signed by each individual, the originator/owner of the document is notified that the signing process is complete.  Furthermore, signed documents can be examined for proof of the signer’s identity, intent, and record integrity without costly, complicated, or proprietary software.

CoSign works seamlessly within the workflow, automatically updating the signed document’s meta-data in the relevant template, allowing signed documents to be recognized by a Laserfiche workflow. A typical example of digital signature use within Laserfiche is a situation in which a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to various signers. Each signer receives an e-mail with a URL pointing to the document, which they can review and sign digitally. Once the document has been signed by each individual, the originator/owner of the document is notified that the signing process is complete. In addition, digitally signed documents can be examined for proof of the signer’s identity, intent, and record integrity without costly, complicated, or proprietary software.