Organizations around the world have implemented document management and workflow systems to centralize and control their information, ease access across locations, enhance processes and enforce procedures. Perhaps most significantly, these solutions have enabled organizations to go paperless with everyday business processes, thereby streamlining operations, enhancing collaboration, and improving productivity. Still, a common last stage of the workflow – obtaining a signature approval – remains paper-based, forcing organizations to waste staff time and resources on printing, routing, scanning and archiving documents while increasing process times and costs.
The CoSign digital signature solution supports the most popular document management and workflow solutions, making it easy to digitally sign transactions, forms, drawings, records and other documents. CoSign digital signatures are compatible with all major document types, including Microsoft Word
, Outlook, InfoPath
. As such, CoSign simply integrates into existing business processes and eliminates the need to reintroduce paper into the electronic workflow for obtaining signature approvals.
Ready for use out-of-the-box, CoSign integrates with existing document management and workflow solutions and eliminates the expensive and timely installation processes other solutions require. Custom integration is also available, as well as digital signature options for organizations that have not deployed document management or workflow solutions. Each of these options enables users to approve, agree, accept, and audit legally-enforceable documents and records. We also offer advanced features such as sectional signing, reason for signing, and graphic-signature/initials management.
CoSign integrates seamlessly with popular document management and workflow solutions like Microsoft SharePoint
, as well as solutions with a SharePoint foundation such as K2
Workflow. This allows users to quickly and simply sign all common document types in their original format from within the document management or workflow system, without the need to check documents out onto the client PC and without installing the CoSign software on each user PC. Since signing takes place within the document management or workflow system, this option supports auditing of signed documents and signature-dependent tasks.
For other document management and workflow solutions, custom integration may be achieved through the SAPI SDK. This option provides seamless and intuitive digital signature capability from within the platform of the document management or workflow system already in use by the organization. For organizations seeking digital signature capabilities without integration into their document management or workflow solutions, the CoSign software may be installed on each user's computer. Using this option, digital signing takes place after the document has been checked out of the document management or workflow solution. Once signed, the user can check the document back into the system.