San Francisco , California April 7, 2009
The CoSign digital signature (standard electronic signature) solution has been implemented at the Office of the Provost at the University of Kentucky, the state's only comprehensive, land-grant research university. The implementation of the CoSign digital signature solution will improve efficiency, save money, and allow the office to improve its overall documentation workflow.
With the Office of the Provost's need to circulate and approve hundreds of documents on any given day, their original paper-based process was causing significant workflow delays as managing such a vast amount of documentation was unwieldy. After a review of their operating procedures, the Office of the Provost decided to implement a digital signature solution that would allow them to electronically route and sign documents without the need to ever reintroduce paper into the workflow for signing purposes. A digital signature's capacity to eliminate paper from the workflow would reduce the office's paper-related costs (printing, handling, mailing, scanning, and archiving documents) and allow document exchanges to take place within seconds, as opposed to more time-consuming manual routing.
During their review of digital signature solutions the Office of the Provost decided that their migration to an electronic workflow would dictate the need for a Document Management System (DMS). An additional reason behind the university's decision to implement CoSign was its ability to immediately provide a secure digital signature solution that would not limit the Office of the Provost's choices of future DMS.
"CoSign's ability to work seamlessly with the industries leading document management systems allowed the University of Kentucky to move forward with the CoSign digital signature solution with the peace of mind that it would work with whatever DMSS they deployed in the future," said Mike Milton, VP of Sales, Americas, ARX.
