E-Signatures Offer Paperless Solutions for Office Documents

E-signatures are the most important component of creating a paperless office. Thanks to technological advances such as the PKI signature software and Portable signature format (PSF™), the need for a handwritten signature is eliminated.

With a digital signature solution, e-signed documents become self-contained, portable and sustainable electronic records that are maintained in a non-proprietary format. Incorporating electronic signatures into business processes facilitates the streamlining of approval processes and reduces costs of handling, distributing and archiving signed paper documents.

Electronic documents and digital signatures provide a quick and effective business solution for streamlining business processes. Expediting & automating business processes helps your organization realize a quick ROI.

Here are some business benefits for implementing e-signatures:

• Expedites approval process of paper intense workflows. 
• Location is no longer a factor for globalized businesses. Sending contracts by courier costs money and takes time. With digital signatures, contracts and other documents can be instantly signed online.  
• Automates Business Processes. E-signatures eliminate the inefficiencies and significant costs of printing, handling, mailing, scanning, and archiving paper documents. 
• Graphical signature. Digital signatures look like they would on a paper document.   
• Reducing costs of: printing, handling, filing, mailing, faxing, scanning and archiving paper documents.   
• Provides a centralized approach ensuring rapid deployment, allowing users to sign within hours of initial deployment. 
• Provides evidence of signer authenticity. Guaranteeing data integrity and providing non-repudiation.

You can make a difference by taking the first step and reducing the amount of paper you use at home and at work. Read an article outlining the top tips for going green at work.

By digitizing your workflow you can:

• Save trees and increase production of oxygen which absorbs CO2 greenhouse gas  
• Prevent pollution caused by paper manufacturers 
• Conserve energy used by paper manufacturers  
• Conserve resources used to transport trees, paper and documents (overseas) 
• Significantly reduce the large amount of paper that ends up in landfills each year.  
• Conserve energy and prevent pollution of materials used for printing (cartridges for ink, toners etc.)

CoSign is the ideal digital/electronic signature software for a paperless office because:

• CoSign’s e-signatures enable organizations to comply with regulations worldwide, such as: E-Sign (Electronic Signature in Global and national Commerce Act), EU Directive for electronic signatures, HIPAA , FDA’s 21 CFR Part 11 and more.  
• CoSign’s e-signature is a portable signature format (PSF™) that provides proof of the signer's identity, intent, and document integrity within multiple document types. 
• CoSign easily integrates with Content and Electronic Document Management software systems for simple digital signing. 
• CoSign scales at a low TCO. 
• CoSign’s e-signature supports: Digital Signatures for PDF , Digital Signatures for AutoCAD®, Digital Signatures for TIFF, Digital Signatures for Microsoft Word, Excel®, Outlook®, and InfoPath®  as well as other applications.

Paper Facts to Think About:

• Every year more than 900 million trees are cut down to provide raw materials for American paper and pulp mills.  
• Each year U.S. businesses use about 21 million tons of paper. That's about 175 pounds of paper for each American and enough office paper to build a 12-foot wall from Los Angeles to New York City! 
• 80.6 million tons of office paper is thrown away each year in the UK. This equals approximately 24% of UK’s total waste. 
• Even producing recycled paper requires a lot of energy. About 60% of the energy needed to make paper from virgin wood pulp is used to produce recycled paper.